Meetings without an agenda waste everyone’s time. This prompt creates structured plans that drive decisions, not endless discussion.
Works Best With: Claude | Also works with: ChatGPT, Notion AI
The Prompt
Create a meeting agenda. Meeting details: – Purpose: [WHAT WE’RE DECIDING OR SOLVING] – Duration: [MINUTES] – Attendees: [ROLES] – Decision-maker: [WHO HAS FINAL SAY] Topics to cover: – [TOPIC 1 + DESIRED OUTCOME] – [TOPIC 2 + DESIRED OUTCOME] – [TOPIC 3 + DESIRED OUTCOME] Pre-work required: [WHAT ATTENDEES SHOULD REVIEW] Format: – Time-boxed agenda items – Clear outcomes for each section – Decision/discussion/info labels – Parking lot for off-topic items – Next steps template
When to Use This Prompt
- You’re running a meeting and don’t want it to spiral
- The same meeting happens every week and wastes time
- You need buy-in from multiple stakeholders
- You want decisions made, not endless debate
What You’ll Get
You’ll get a time-boxed agenda with clear outcomes, decision/discussion/info labels so people know what’s expected, pre-work section to avoid rehashing basics, parking lot for off-topic items, and a next steps template.
Why This Prompt Works
• Time-boxing: Prevents rambling; 10 minutes means 10 minutes
• Outcome clarity: Each item has a defined ‘done’ state
• Decision vs discussion: Saves time by labeling what needs consensus vs FYI
• Pre-work requirement: Gets thinking done before the meeting starts
How to Customize This Prompt
- [PURPOSE] — Be specific: ‘Decide on Q2 pricing’ not ‘discuss pricing’
- [OUTCOMES] — What does success look like for each topic?
- [DECISION-MAKER] — Clarifies who breaks ties and owns the call
- [PRE-WORK] — Assign specific docs or prep to specific people
Pro Tips
• Send 24 hours early: Gives people time to prep and challenge the agenda
• Start with decisions: Put hard decisions first while energy is high
• Assign a scribe: Someone captures next steps in real-time
• End 5 minutes early: Recap decisions and next steps before people bail