ChatGPT Prompt to Write Follow-Up Emails Copy Paste

Stop sending awkward ‘just bumping this’ emails. This prompt writes follow-ups that add value, feel human, and get replies without sounding desperate.

Works Best With: ChatGPT | Also works with: Claude, Gemini

The Prompt

Write a follow-up email for this outbound thread.

Context:
– Prospect role: [ROLE]
– Company: [COMPANY]
– What we sell: [OFFER]
– Original email summary: [1-2 SENTENCES]
– Time since last touch: [DAYS]
– Prospect likely pain: [PAIN]
– Proof: [CASE STUDY/METRIC]

Constraints:
– 90–120 words
– No ‘hope this finds you well’
– One clear CTA
– Tone: direct, not needy

Generate 3 versions: value-add, social-proof, and breakup.

When to Use This Prompt

• A lead went quiet and you need to restart the convo
• You need a follow-up that doesn’t sound desperate
• You want 3 angles fast for testing
• You’re chasing a decision-maker with no time

What You’ll Get

You’ll get three ready-to-send follow-ups (value-add, social proof, and breakup), each with a clean CTA and a subject line that earns an open.

Why This Prompt Works

• Value forward: You lead with something useful so it doesn’t feel like nagging

• Built-in variety: Multiple angles means you can pick what fits the deal

• Tight constraints: Word limits prevent rambling and force clarity

• Clear CTA: One ask makes replying easy

How to Customize This Prompt

1. [ROLE] — So the email matches their incentives
2. [OFFER] — Keeps your value prop consistent
3. [PROOF] — Adds credibility without bragging
4. [CTA] — Choose reply vs Calendly vs yes/no

Pro Tips

• Steal their language: Paste a line from their website or LinkedIn and mirror it

• Use a micro-asset: Offer a 1-page teardown/audit to increase replies

• Time it: Send version #2 after 48–72 hours; breakup after 7–10 days

• Track replies: Keep the winner, delete the rest