Notion AI Prompt for Meeting Notes

This prompt helps you transform messy meeting transcripts or raw notes into structured, actionable summaries. Perfect for project managers, team leads, and anyone who needs to capture decisions and action items quickly. Notion AI will organize the chaos into clear next steps.

Works Best With: Notion AI | Also works with: ChatGPT, Claude, Gemini

The Prompt

Convert these meeting notes into a structured summary.

Meeting details:
– Meeting type: [STANDUP, CLIENT CALL, STRATEGY SESSION, etc.]
– Attendees: [WHO WAS THERE]
– Date: [MEETING DATE]
– Duration: [LENGTH OF MEETING]

Raw notes:
[PASTE YOUR MEETING TRANSCRIPT OR ROUGH NOTES HERE]

Create a summary with these sections:

1. **Meeting Overview**
   – Purpose and context in 1-2 sentences

2. **Key Decisions Made**
   – List concrete decisions that were finalized
   – Note who made each decision if relevant

3. **Action Items**
   – Format: [Task] – Assigned to: [Name] – Due: [Date]
   – Mark priority items as HIGH/MEDIUM/LOW

4. **Discussion Points**
   – Important topics covered
   – Open questions or unresolved issues

5. **Next Steps**
   – When is the next meeting?
   – What needs to happen before then?

Keep it concise—focus on what matters for follow-through.

When to Use This Prompt

• You have a transcript or rough notes that need structure
• You need to share meeting outcomes with people who weren’t there
• Action items are getting lost in rambling discussions
• You want consistent meeting documentation across your team

What You’ll Get

Notion AI will extract a concise overview capturing the meeting’s purpose without unnecessary detail, clearly documented decisions with context about who decided what, action items formatted with clear ownership, due dates, and priority levels, discussion highlights focusing on meaningful topics not small talk, unresolved questions flagged for follow-up, and practical next steps including scheduling information. The output is scannable, shareable, and focused on accountability.

Why This Prompt Works

• Structured format: Consistent sections make notes searchable and easy to reference later

• Action item clarity: Including assignee and due date creates accountability, not just vague to-dos

• Priority marking: Not all tasks are equal—flagging urgency helps teams focus

• Decision documentation: Capturing who decided what prevents “I thought we agreed on…” confusion

How to Customize This Prompt

1. [MEETING TYPE] — Context: “sprint planning,” “client kickoff,” “retrospective”
2. [ATTENDEES] — Who was there: helps with action item assignment
3. [DATE/DURATION] — Timeline context for future reference
4. [RAW NOTES] — Can be transcript, bullet points, or stream-of-consciousness—AI will organize it

Pro Tips

• Template reuse: Save this as a Notion template so every meeting gets consistent documentation

• Slack integration: Request “format action items for posting in Slack” for easy team sharing

• Follow-up automation: Ask “create calendar reminders for action item due dates” for accountability

• Decision log: Add “maintain a running decision log across all meetings” for strategic tracking