Notion AI Prompt for Meeting Agendas

This prompt helps you create structured meeting agendas directly in Notion that keep your team focused and productive. Perfect for managers, project leads, and team coordinators who need to organize recurring meetings without starting from scratch each time. Notion AI will generate an agenda template with clear objectives, time blocks, and action item sections.

Works Best With: Notion AI | Also works with: ChatGPT, Claude, Microsoft Copilot

The Prompt

Create a meeting agenda for [MEETING TYPE – e.g., weekly team sync, project kickoff, quarterly review] with [TEAM/DEPARTMENT].

Meeting details:
– Duration: [TIME LIMIT]
– Primary goal: [MAIN OBJECTIVE]
– Key discussion topics: [TOPIC 1], [TOPIC 2], [TOPIC 3]
– Number of attendees: [NUMBER]

Include:
– Time allocations for each topic
– Space for pre-meeting preparation notes
– Action items section with owner and deadline columns
– Parking lot for off-topic items
– Clear decision-making framework

Format as a Notion page template I can reuse weekly/monthly.

When to Use This Prompt

• You’re setting up recurring team meetings and want a consistent structure
• Your meetings often run over time or lack clear outcomes
• You need to coordinate cross-functional discussions with multiple stakeholders
• You want meeting attendees to come prepared with pre-work completed

What You’ll Get

The AI will generate a professional meeting agenda template formatted for Notion with time-boxed discussion sections, pre-meeting preparation guidelines, clear objectives at the top, dedicated action item tracking with assignees and deadlines, a parking lot for tangential discussions, and space for notes and decisions. You’ll get a reusable structure that makes every meeting more productive and accountable.

Why This Prompt Works

• Specific meeting context: Telling the AI your meeting type and team size helps it tailor time allocations and discussion depth appropriately

• Clear structural requirements: By requesting specific sections like parking lots and action items, you ensure nothing important gets missed

• Time-boxing guidance: The prompt asks for time allocations which prevents any single topic from derailing the entire meeting

• Reusability focus: Requesting a template format means you build this once and save hours of prep time going forward

How to Customize This Prompt

1. [MEETING TYPE] — Be specific: “weekly sprint planning,” “monthly all-hands,” or “client status update”
2. [TEAM/DEPARTMENT] — Identify who attends so the AI can adjust formality and detail level
3. [TIME LIMIT] — State duration (30 min, 1 hour, etc.) to get realistic time allocations
4. [MAIN OBJECTIVE] — Your single most important outcome: “align on Q1 priorities” or “resolve project blockers”
5. [TOPIC 1-3] — List 3-5 standing discussion points that repeat each meeting
6. [NUMBER] — Meeting size affects format; 3 people vs 20 people need different structures

Pro Tips

• Add meeting norms: Ask the AI to include a section on ground rules like “cameras on” or “one speaker at a time” for better engagement

• Create role-specific templates: Run this prompt multiple times for different meeting types (1-on-1s, standups, retrospectives) to build a template library

• Link to Notion databases: Request that action items connect to your existing Notion project database for automatic tracking

• Include async pre-work: Ask for a “prepare before meeting” section where attendees add updates 24 hours in advance to save live discussion time